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The Keys to Motivation and Productivity
  • 11 November 2019
  • Leo Covey

The Keys to Motivation and Productivity

There are only so many working hours in the day, and the truth is that making those hours as productive as possible can be a challenge for you and your employees. From smartphones and friend requests to grumbling stomachs and caffeine crashes, there are countless ways your day can derail. And all those disruptions can add up too. Some estimates say that personal smartphone use alone is costing businesses $15 billion a year. So what is the answer? Like most things in life, it boils down to establishing a few healthy habits and then sticking to them daily.

The Keys to Motivation and Productivity

Manage your digital life

With your attention constantly fragmented by chimes, alerts and meeting notices, it takes discipline to establish better habits for a more productive day. Here are a couple of suggestions to minimize digital distractions:

  • Social media — Treat personal social media as what it is: a treat to be enjoyed on your own time. Save it for lunch or, better yet, after work.

  • Email habits — Instead of checking your email 36 times an hour, train yourself to check once an hour. Even better, turn your email application off if you find it to be a constant source of distraction.

  • Screen management — Focus on one screen at a time. If you primarily work on a laptop or tablet, put your phone away someplace close … but maybe not too close.

Just add inspiration

The Keys to Motivation and Productivity

Think of your business as a machine, and add a little inspiration as a way to get the rust out. When everyone becomes so focused on the day-to-day tasks, you can lose the energy and momentum required to achieve big things. Your organization can get stagnant, and your people can become entrenched in looking at things one way. Here are a few ways to add much-needed inspiration to the workplace to get your machine back into tip-top shape:

  • Daily inspiration — Send people inspiring emails or videos about best practices in your industry. Become your company’s version of TED Talks.

  • Brainstorms — Host a brainstorm session where everyone can focus on an important project or goal. When people feel like they have a vested interest in the big picture, they will be more motivated in the everyday work as well.

  • Inspiration wall — Devote a little space in your office to feature inspiring quotes, articles and even employee recognition. The UPS Store can even help you print the signs to bring it to life.

Snack healthy, snack often

A grumbling stomach is more than a distraction. Your brain needs proper nutrition to keep working at optimal levels. So it might be a good idea to keep some healthy snacks like dried nuts, fruit and jerky close to your desk. If you are an employer, a modest snack budget can work to keep your people well-fed and focused on the work at hand. Consider a little strategic caffeination for your work crew as well. Coffee and tea are known to be time-honored productivity boosters.

By no means is this an exhaustive list. There are countless other ways to boost productivity. Take a walk when you’re feeling down to get your energy levels back up. Listen to your favorite music. Make and manage daily to-do lists. Meditate. Motivation is extremely personal, so it boils down to finding the right formula for you and your team.

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